Privacy Statement

Jacobo Z. Gonzales Memorial School of Arts and Trades (JZGMSAT) is committed to protecting the privacy and security of all users of our Student Information System (SIS). This Privacy Statement explains how we collect, use, store, and protect your personal information.

We adhere to the Data Privacy Act of 2012 (Republic Act No. 10173) and all applicable Philippine privacy laws and regulations.

JZGMSAT collects the following types of information through the SIS:

Personal Information:

• Full name, date of birth, and gender
• Contact information (address, phone number, email)
• Student identification number
• Emergency contact details
• Photographs for identification purposes

Academic Information:

• Enrollment records and course registration
• Grades, assessments, and academic performance
• Attendance records
• Class schedules and assignments
• Disciplinary records (if applicable)
• Graduation and certification records

Technical Information:

• Login credentials and authentication data
• IP addresses and device information
• System access logs and timestamps
• Browser type and operating system

Financial Information (if applicable):

• Tuition fees and payment records
• Scholarship and financial aid information

JZGMSAT uses collected information for the following purposes:

Purpose	Description
Academic Management	Maintaining student records, tracking academic progress, and managing enrollments
Communication	Sending important announcements, updates, and academic-related notifications
Administrative Functions	Processing registrations, generating reports, and managing school operations
Security	Protecting system integrity, preventing unauthorized access, and ensuring data security
Compliance	Meeting legal and regulatory requirements, including TESDA reporting obligations
Improvement	Analyzing system usage to enhance educational services and user experience

JZGMSAT does not sell, rent, or trade your personal information. We may share your information only in the following circumstances:

With Authorized Educational Personnel:

• Teachers and faculty members (for academic purposes)
• School administrators and staff (for operational needs)
• Guidance counselors and support staff (when necessary)

With Government Agencies:

• TESDA (Technical Education and Skills Development Authority) for compliance and reporting
• DepEd or other relevant educational agencies when required
• Law enforcement agencies when legally mandated

With Third-Party Service Providers:

• Technology vendors who maintain our systems (under strict confidentiality agreements)
• Cloud storage providers for secure data backup

With Your Consent:

• Prospective employers (with your explicit permission)
• Other educational institutions (for transfer or further education)
• Parents or guardians (for minor students)

JZGMSAT implements comprehensive security measures to protect your information:

• Encryption: All data transmissions are encrypted using industry-standard protocols
• Access Controls: Role-based access ensures only authorized personnel can view specific information
• Authentication: Secure login systems with password protection
• Regular Backups: Automated data backups to prevent loss
• Monitoring: Continuous system monitoring for suspicious activities
• Staff Training: Regular privacy and security training for all personnel
• Physical Security: Secure facilities with restricted access to servers and data centers

While we implement robust security measures, no system is completely secure. Users must also protect their login credentials and report any suspected security breaches immediately.

JZGMSAT retains your information for as long as necessary to fulfill the purposes outlined in this Privacy Statement and to comply with legal obligations:

• Active Student Records: Maintained throughout enrollment and for the duration of education
• Academic Transcripts: Permanently retained for verification and certification purposes
• Attendance and Grade Records: Retained for a minimum of 10 years after graduation
• Financial Records: Retained according to accounting and tax regulations
• Technical Logs: Retained for up to 2 years for security purposes

After the retention period expires, information is securely destroyed or anonymized.

Under the Data Privacy Act of 2012, you have the following rights:

• Right to Access: Request copies of your personal information held by JZGMSAT
• Right to Rectification: Request correction of inaccurate or incomplete information
• Right to Erasure: Request deletion of your data (subject to legal retention requirements)
• Right to Object: Object to certain processing of your information
• Right to Data Portability: Request transfer of your data in a structured format
• Right to File a Complaint: Lodge a complaint with the National Privacy Commission

To exercise these rights, please contact our Data Protection Officer using the information provided below.

The JZGMSAT SIS uses session cookies and similar technologies to:

• Maintain your login session
• Remember your preferences
• Improve system performance and user experience
• Generate analytics for system improvement

These cookies do not store personal information and are automatically deleted when you close your browser (session cookies) or after a specified period (persistent cookies).

For students under 18 years of age, we obtain parental or guardian consent before collecting personal information. Parents and guardians have the right to:

• Review their child's personal information
• Request correction or deletion of information
• Refuse further collection or use of their child's information
• Access their child's academic records through the system

JZGMSAT may update this Privacy Statement periodically to reflect changes in our practices or legal requirements. We will notify users of significant changes through:

• System notifications upon login
• Email announcements
• Posting updates on the school website

The "Last Updated" date at the top of this statement indicates when the most recent changes were made.

For questions, concerns, or requests regarding your privacy or this Privacy Statement, please contact:

JZGMSAT Registrar office
Jacobo Z. Gonzales Memorial School of Arts and Trades
Email: [email protected]
Phone: (049) - 511 - 6133

Address: Brgy. San Antonio, Binan, Laguna